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80/20 Principle How To Achieve More With Less |
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Two Ways to Use the 80/20 Principle |
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How To Get More from Less: Main Lessons |
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Top 10 Business Uses of the 80/20 Principle |
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Related Chapters of the Business e-Coach: |
What is 80/20 Principle?
The 80/20 Principle asserts that there is an inbuilt imbalance between inputs and outputs, causes and consequences, and effort and result. It states that a minority of causes, inputs or effort usually lead to a majority of the result, outputs or rewards. A few things are important; most are not.
A good benchmark for this imbalance is provided by the 80/20 relationship: a typical pattern shows that 80% of outputs result from 20% of inputs; that 80% of consequences flow from 20% of causes; or that 80% of results come from 20% of effort. It reflects relationships in nature, which are an intricate mixture or order and disorder, or regularity and irregularity.
The 80/20 Principle involves a static breakdown of causes at any one time, as opposite to change over time. "The art of using the 80/20 Principle is to identify which way the grain of reality is currently running and exploit that as much as possible".
The 80/20 numbers are only a metaphor and a useful benchmark. The real relationship may be more or less unbalanced than 80/20. The 80/20 Principle asserts, however, that in most cases the relationship is very likely to be unbalanced and close to 80/20.
The 80/20 Principle is extremely versatile. "It can be profitably applied to any industry and any organization, any function within an organization and any individual job". It is most useful when you can identify all the forces beneath the surface, so that you can give maximum power to the most productive forces and stop the negative influences.
Achieving Progress by Applying 80/20 Principle
80/20 Principle is inherently optimistic because it reveals a state of affairs that is seriously below what it should be and shows the direction towards a better state. To achieve progress and multiply your output, you must give power to the 20% of resources that really matter in terms of achievement, and get the remaining 80% up to a reasonable level. "Progress takes you to a new and much higher level. But, even at this level, there will still typically be an 80/20 distribution of outputs/inputs. So you can progress again to a much higher level".
80/20 Analysis
80/20 Analysis examines the relationships between two sets of comparable data and can be used to change the relationships it describes. One its use is to discover the key causes of the relationship, the 20% of inputs that lead to 80% of outputs, and put your resources behind the best-performing efforts. The second main use of 80/20 Analysis is to improve the effectiveness of the underperfroming 80% of inputs that contribute only 20% of the output.
80/20 Analysis should be applied carefully, in a systemic way, as opposite to linear thinking that may lead to misunderstanding of the 80/20 Principle and its potential abuses. "Don't be seduced into thinking that the variable that everyone else is looking at... is what really matters. This is linear thinking. The most valuable insight from 80/20 Analysis will always come from examining non-linear relationships that others are neglecting".
80/20 Thinking
80/20 Thinking, applied to your daily life, can help you change behavior and to concentrate on the most important 20%. Action resulting from 80/20 Thinking should lead you to achieve much more with much less. To engage in 80/20 Thinking, you must constantly ask yourself: what is the 20% that is leading to 80%? Never assume that you automatically know what the answer is, but take some time to think creatively about it. "For every ounce of insight generated quantitatively, there must be many pounds of insight arrived at intuitively and impressionistically".
80/20 Principle and Your Business
The key theme of the 80/20 Principle applied to business is how to create the greatest stakeholder value and generate most money with the least expenditure of assets and efforts. Any individual business can gain immensely through practical application of this Principle. The most important use of the 80/20 Principle is "to isolate where you are really making the profits and, just as important, where you are loosing money. Every business person thinks they know this already, and nearly all are wrong. If they had the right picture, their whole business would be transformed".
The game is to spot the few places where you are making great surpluses - be that a product, a market, a customer type, a technology, a distribution channel, a department, a country, a type of transaction, an employee, or a team - and to maximize them; and to identify the places where you are loosing and get out.
80/20 Principle and Innovation
Innovation is absolutely critical to future competitive advantage. With creative use of the 80/20 Principle innovation can be both easier if you consider the following ideas:
80% of value perceived by customers relates to 20% of what your organization does
80% of the benefit from any product or service can be provided at 20% of the cost
80% of the profits made in your industry are made by 20% of firms. If you are not one of these, what are they doing right that you're not?
80% of your resources are producing only 20% of value - this ratio always creates arbitrage opportunities for genuine entrepreneurs and innovators.
Simple is Beautiful
To succeed in managing change and transforming your business by applying the 80/20 Theory of the Firm, you need to demonstrate that simple is beautiful and why. Unless you understand this, you will never be willing to give up underperforming 80% of your current business and overheads.
"The truth is that the unprofitable business is so unprofitable because it requires the overheads and because having so many chunks of business makes the organization horrendously complicated". And complexity means decay. Internal complexity has huge hidden costs and depresses returns more effectively than anything else.
"A complex business can be made more simple and returns can soar. All it takes is understanding of the costs of complexity (or the value of simplicity) and courage to remove at least four-fifths of lethal managerial overhead".
Warning!
Don't apply 80/20 analysis and strategies in a linear way. "Like any simple and effective tool, 80/20 Analysis can be misunderstood, misapplied and, instead of being the means to an unusual insight, serve as the justification for conventional thuggery. 80/20 Analysis, applied inappropriately and in linear way, can also lead to the innocent astray - you need constantly to be vigilant against false logic".
